THE CHALLENGE
Victoria University that is based in Switzerland, wants to position itself as one of the top universities in Europe. As such, it wants its current website to be revamped. It also wants a web-based system that will provide a systematic approach to student registration, tracking, course/module management, mark/grade management, student announcements with the flexibility of being able to be further customised to manage multiple schools if there is a future need for it. We had focus group discussions with staff and management and proposed an integrated Student Management System.
THE SOLUTION
We had to redesign their website as well as the Student Management System so that they can manage their backend processes better and more efficiently. An overview of the Student Management System is shown below:
They are head quartered (HQ) in Singapore and they own and operate 3 separate education institution. The Student Management system has to be designed taking this scenario into consideration. The Student Management System was to be implemented for Victoria University first and then the system can be further customised for system rollout for the other 2 education institutes in future (eg. School 1 & School 2).
INTEGRATED STUDENT MANAGEMENT
The Student Management System (SMS) is a web-based system aims to provide an integrated total Student Management System solution, streamlining the current internal work processes and back-end processes of student application, registration, course selection, grading and circulation of information (electronic notice board) to the students. The students use the system to submit their enquiries and feedback, apply courses, view results/notices/updates for the particular course.
Student Management System Features
- Administrative Setup Module: Manage necessary master files like User, Campus/Course/Module.
- Student Module: Manage Student related information and complete student details.
- Broadcast Module: Manage / Show student announcements.
- News Module: Allows for staff to post News Release / University News and Events.
- Enquiry Module: Captures information of every Contact Form (feedback) sent.
- Marking/Grading Module: Assign Marks / Grading for students.
- Results Module: Release results to web for students.
- Student Area: Shows data that is related to students only. Eg. Grades, Class Contact List. Student can also read news or notices that are relevant to their faculty, course or event subject.
- Online Search: Perform enquiry on student related data and course listing.
Integration to Other Systems
We also can integrate the Student Management System to several sub-systems like Students Affairs, My e-Leave, Totally HR and Alumni Circle. Each of these sub systems will perform specific roles and provide total backend process management for any educational institution.
